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Administrative Support Supervisor

Company: University of Arkansas --- Fayetteville
Location: Fayetteville
Posted on: December 5, 2019

Job Description:

Position Information Posting Number C1793P Quick Link for Posting Working Title Administrative Support Supervisor Position Number 12348 Department Walton College of Business About the University Founded in 1871, the University of Arkansas is a land grant institution, classified by the Carnegie Foundation among the nation's top 2 percent of universities with the highest level of research activity. The University of Arkansas works to advance Arkansas and build a better world through education, research and outreach by providing transformational opportunities and skills, promoting an inclusive and diverse culture and climate, and nurturing creativity, discovery and the spread of new ideas and innovations. Ten colleges and schools serve more than 27,600 students with 200+ academic programs. U of A students earn nationally competitive awards at an impressive rate and represent all 50 states and 120 countries. The University of Arkansas campus is located in Fayetteville, a welcoming community ranked as one of the best places to live in the U.S. The growing region surrounding Fayetteville is home to numerous Fortune 500 companies and one of the nation's strongest economies. Northwest Arkansas is also quickly gaining a national reputation for its focus on the arts and overall quality of life. Arkansas is a natural wonder of forests, mountains and lakes framed by picturesque rivers and streams. Some of the best outdoor amenities and most spectacular hiking trails are a short drive from campus. As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary. About the College/Department Department Home Page Job Type Staff Summary of Job Duties The Administrative Support Supervisor will serve as the office/site manager for the Office of Entrepreneurship & Innovation and the Brewer Family Entrepreneurship Hub. This position will be responsible for oversight of most office operations and will provide administrative assistance/support to all units reporting to the Associate Vice Provost for Entrepreneurship. As the site manager for the Brewer Hub, this position will be responsible for managing membership and facility maintenance, usage, and access. This position will be responsible for supporting allOEI-based programming and logistics related to planning Arkansas Executive Forum activities. Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others. Minimum Qualifications: Please ensure that all relevant application materials include details addressing the minimum qualifications. Applicants not meeting the minimum qualifications will be disqualified from consideration. - The formal education of a high school diploma - At least one year of specialized training in business management, business education, or a related field - At least four years of experience in administrative support, including one year in a supervisory or leadership capacity Applicable equivalencies may be considered. Does this job require any license(s)/certification(s)? No If yes, please specify Preferred Qualifications - The formal equivalent of a bachelor's degree in business, education, or a related field from an accredited institution of higher education - Work experience as an office/site manager - Experience with event planning and management - Experience with processing travel authorizations and claims in the University of Arkansas' (UA)BASISand WebBasis systems, basic accounting practices, and UA procurement through RazorBuy Knowledge, Skills and Abilities (KSAs) - Working knowledge or ability to gain a solid understanding of University of Arkansas policies and procedures - Proficient word processing, spreadsheet, and database software skills - Excellent communication skills, including verbal and written communication, problem-solving and customer service skills - Strong interpersonal skills and ability to deal effectively with students and staff from diverse backgrounds - Excellent organizational skills with the ability to multi-task and ability to problem solve - Ability to prioritize, pivot, and excel in a fast-paced, rapidly-changing environment - Ability to work a flexible schedule - Ability to collaborate and work as a member of a team Physical activities associated with this position The following physical activities are associated with the position and will be performed with or without an accommodation. All individuals are encouraged to apply. Occasionally: - Driving - Lifting - Reaching - Stooping Frequently: - Standing - Walking Constantly: - Manipulate items with fingers, including keyboarding - Hearing - Repetitive motion - Sitting - Talking Employee is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; and/or visual inspection at distances close to the eyes. Employee is required to have visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned (i.e., custodial, general laborer, lab personnel, etc.) or to make general observations of facilities or structures (i.e., security guard). Physical Conditions None. The employee is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work). Work Schedule Monday - Friday 8:00 a.m. - 5:00 p.m. (schedule may vary based on department needs to include occasional evenings) Overtime Eligible Yes Is this position weather/event essential? If yes, the employee in this position will report to work at the scheduled time when the University is closed due to inclement conditions. No Work Location/Building Fayetteville Campus - Walton College/Brewer Family Entrepreneurship Hub Benefits Eligible Yes Appointment Percent 100 Salary $26,531 Pay Grade Level C113 Type of Background Checks Required National criminal background and registered sex offender check Pre-employment Screening Requirements The University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. Posting Detail Information Future Open Date Close Date 12/05/2019 Open Until Filled No Anticipated Start Date Anticipated End Date (for temporary appointments) Recruitment Contact Information Jason Campbell ********************** All application materials must be uploaded to the U of A's employment system at *************. Please do not send to listed recruitment contact. Special Instructions Summary Hiring Location 222 Administration Building Fayetteville, AR 72701. EEO Statement The University of Arkansas is an equal opportunity, affirmative action institution. The university welcomes applications without regard to race/color, sex, gender, pregnancy, age, national origin, disability, religion, marital or parental status, protected veteran or military status, genetic information, sexual orientation, gender identity or any other characteristic protected under applicable federal or state law. Persons must have proof of legal authority to work in the United States on the first day of employment. All applicant information is subject to public disclosure under the Arkansas Freedom of Information Act. Internal Posting No Work Location Fayetteville, AR Supplemental Questions Required fields are indicated with an asterisk (*). - *Do you have experience with the University of Arkansas BASIS/RazorBuy systems (travel, payroll, vendor payment, etc.)? - Yes - No - *Please indicate your years of experience as an administrative professional. - None - Less than three years of experience - At least three but less than four years of experience - At least four years but less than five years of experience - At least five years but less than six years of experience - At least six years but less than seven years of experience - At least seven years but less than eight years of experience - At least eight but less than nine years of experience - Nine or more years of experience - *Please describe your experience with event planning and management.(Open Ended Question) Documents Needed to Apply Required Documents - Resume - Cover Letter/Letter of Application Optional Documents - Proof of Veterans Status The University of Arkansas is an equal opportunity, affirmative action institution. The university welcomes applications without regard to age, race/color, gender (including pregnancy), national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, sexual orientation or gender identity. Persons must have proof of legal authority to work in the United States on the first day of employment. All applicant information is subject to public disclosure under the Arkansas Freedom of Information Act.

Keywords: University of Arkansas --- Fayetteville, Fayetteville , Administrative Support Supervisor, Administration, Clerical , Fayetteville, Arkansas

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