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Administrative and Career Event Assistant

Company: University of Arkansas --- Fayetteville
Location: Fayetteville
Posted on: December 5, 2019

Job Description:

Position Information Posting Number C1798P Quick Link for Posting Working Title Administrative and Career Event Assistant Position Number 12018 Department Career Services About the University Founded in 1871, the University of Arkansas is a land grant institution, classified by the Carnegie Foundation among the nation's top 2 percent of universities with the highest level of research activity. The University of Arkansas works to advance Arkansas and build a better world through education, research and outreach by providing transformational opportunities and skills, promoting an inclusive and diverse culture and climate, and nurturing creativity, discovery and the spread of new ideas and innovations. Ten colleges and schools serve more than 27,600 students with 200+ academic programs. U of A students earn nationally competitive awards at an impressive rate and represent all 50 states and 120 countries. The University of Arkansas campus is located in Fayetteville, a welcoming community ranked as one of the best places to live in the U.S. The growing region surrounding Fayetteville is home to numerous Fortune 500 companies and one of the nation's strongest economies. Northwest Arkansas is also quickly gaining a national reputation for its focus on the arts and overall quality of life. Arkansas is a natural wonder of forests, mountains and lakes framed by picturesque rivers and streams. Some of the best outdoor amenities and most spectacular hiking trails are a short drive from campus. As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary. About the College/Department Our Vision To advance the success of all U of A students and recent alumni by establishing ourselves as the premier university community resource for comprehensive, innovative, and inclusive career services. Mission We empower and educate students through our comprehensive career services, focusing on: Counseling - Utilizing a holistic approach to support students as they identify their career path and develop action plans. Employer Relations - Forging strong employer relationships to maximize students' employment-seeking and experiential learning opportunities. Career Events - Enhancing student marketability via real-world professional development. Department Home Page ********************** Job Type Staff Summary of Job Duties The Administrative and Career Event Assistant coordinates office activities such as greeting students, employers, and other Career Center guests; answers phones; schedules appointments for staff; makes room reservations; manages Career Center's ***************** and *************** email accounts; manages Handshake access inquiries; orders and maintains office supplies; records and manages staff meeting communication and minutes; manages the department's annual property inventory; maintains leave records for all staff. In addition, the Administrative and Career Event Assistant will assist the Director of Career Events with multiple career fairs' and career events' setup by arranging catering, parking/meter codes, shuttles, Razortemps, movers, and room reservations. The Administrative and Career Event Assistant will create and manage staff assignments for fairs and events, submit fairs and events information toNACEand SoACE websites, and edit and manage slides (in particular employer welcome slides) in Canva forCDCslideshow and social media. This position assists the Employer Relations Coordinator by greeting and checking in employers, assisting with Day After Interviews, approving jobs in Handshake, and maintaining the employers' refreshment area and ensuring refreshment area, lounge areas, and interview rooms are clean and orderly. The Administrative and Career Event Assistant assists the Administrative Support Supervisor with data entry and serves as a back-up for financial processes and travel arrangements. The Administrative and Career Event Assistant supervises one student worker, who assists the Administrative and Career Event Assistant. Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others. Minimum Qualifications: Please ensure that all relevant application materials include details addressing the minimum qualifications. Applicants not meeting the minimum qualifications will be disqualified from consideration. - The formal education equivalent of a high school diploma - At least one year of specialized training in business management, business education, or a related field - At least three years of experience in specialized or a related field applicable to work performed Does this job require any license(s)/certification(s)? No If yes, please specify Preferred Qualifications - At least one year of customer service experience - At least one year prior clerical experience - At least one year prior experience working with the University of Arkansas systems: RazorBuy andBASIS, including the following applications:UPSand Leave - At least one year experience planning or organizing events or programs Knowledge, Skills and Abilities (KSAs) - Computer skills (intermediate skills in word processing, spreadsheet, and database management) preferably MS Word and Excel - Strong attention to detail and organizational skills - Excellent written and oral communication skills - Demonstrated ability to appropriately handle private and confidential information Physical activities associated with this position The following physical activities are associated with the position and will be performed with or without an accommodation. All individuals are encouraged to apply. Occasionally - Climbing - Crouching - Driving - Feeling - Grasping - Kneeling - Lifting - Pulling - Pushing - Reaching - Standing - Walking Frequently - Sitting - Talking Constantly - Manipulate items with fingers, including keyboarding - Hearing - Repetitive motion Employee is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; and/or visual inspection at distances close to the eyes. Physical Conditions None. The employee is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work). Work Schedule Monday - Friday 8:00 a.m. - 5:00 p.m. Overtime Eligible Yes Is this position weather/event essential? If yes, the employee in this position will report to work at the scheduled time when the University is closed due to inclement conditions. No Work Location/Building Fayetteville Campus - Arkansas Union Benefits Eligible Yes Appointment Percent 100 Salary $25,268 Pay Grade Level C112 Type of Background Checks Required National criminal background and registered sex offender check Pre-employment Screening Requirements The University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. Posting Detail Information Future Open Date Close Date 12/06/2019 Open Until Filled No Anticipated Start Date 01/06/2020 Anticipated End Date (for temporary appointments) Recruitment Contact Information University of Arkansas Human Resources ADMN222 ************** ************** All application materials must be uploaded to the U of A's employment system at *************. Please do not send to listed recruitment contact. Special Instructions Summary Hiring Location 222 Administration Building Fayetteville, AR 72701. EEO Statement The University of Arkansas is an equal opportunity, affirmative action institution. The university welcomes applications without regard to race/color, sex, gender, pregnancy, age, national origin, disability, religion, marital or parental status, protected veteran or military status, genetic information, sexual orientation, gender identity or any other characteristic protected under applicable federal or state law. Persons must have proof of legal authority to work in the United States on the first day of employment. All applicant information is subject to public disclosure under the Arkansas Freedom of Information Act. Internal Posting No Work Location Fayetteville, AR Supplemental Questions Required fields are indicated with an asterisk (*). - *Do you have the formal education of a high school diploma or equivalent? - Yes - No - *Do you have at least one year of specialized training in business management, business education, or a related field? - Yes - No - *Do you have at least three years of administrative experience, or experience in a specialized or related area? - Yes - No Documents Needed to Apply Required Documents - Resume - Cover Letter/Letter of Application - List of three Professional References (name, title, email address and contact number) Optional Documents - Proof of Veterans Status The University of Arkansas is an equal opportunity, affirmative action institution. The university welcomes applications without regard to age, race/color, gender (including pregnancy), national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, sexual orientation or gender identity. Persons must have proof of legal authority to work in the United States on the first day of employment. All applicant information is subject to public disclosure under the Arkansas Freedom of Information Act.

Keywords: University of Arkansas --- Fayetteville, Fayetteville , Administrative and Career Event Assistant, Administration, Clerical , Fayetteville, Arkansas

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