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LD Accounts Payable Administrative Assistant

Company: Rausch Coleman Homes
Location: Fayetteville
Posted on: February 11, 2020

Job Description:

Improving the quality of life, one home at a time. At Rausch Coleman Homes, we honor God through our commitment to Integrity and Excellence inallaspects of homebuilding. We place the highest value upon the customer by exceeding expectations, and upon our team members by committing to professional development. We aspire to build the best quality affordable homes and we hold ourselves accountable to that goal.Rausch Coleman Homes is a top 40 homebuilder in the United States. For over 60 years, we've helped families better their lives and achieve their dream of homeownership. Recognized as a Best Place to Work in Arkansas, Rausch Coleman Homes offers competitive pay, health insurance, 401k, generous paid time off, and much more. For more information about what it's like to work for Rausch Coleman Homes, including a more comprehensive listing of company benefits, please visit .Position Summary: Full time, regular position as Accounts Payable Administrative Assistant with strong accounts payable experience to support the Land Development Group for a builder located in Fayetteville, AR.Job Duties:

  • Process Non-ADG accounting transactions relating to all aspects of trade partner documents and engineering contracts, including purchase orders, pay estimates, pay applications, invoices, back charges, return credits, adjustments, and letters of credit.
  • Use Stampli and the Integrated Homebuilder Management System (IHMS) to process all payments in accordance with Home Office approved standards and procedures.
  • Prepare weekly Check Request Submittal ("The Green Sheet") and submit to Accounting timely each week by 10:00 a.m. every Tuesday or according to the Holiday Schedule.
    • Facilitate proper coordination with other team members for affiliated companies' information, as needed to complete timely submittal.
    • Ensure all checks (including affiliated companies) are timely mailed every Friday by 2:00 p.m. or according to the Holiday Schedule.
    • Maintain weekly update reports and provide to appropriate parties for various companies and Divisions.
    • Maintain departmental records including invoices, server files, and data systems.
    • Monitor and retrieve applicable messages from LDAP email inbox
    • Maintain consistent follow up, as needed, with team members, vendors, or other third parties to facilitate timely payments.
    • Works within the team on special nonrecurring and ongoing projects, which may include, but is not limited to planning and coordinating meetings, presentations and disseminating information.
    • POA process ownership and facilitation:
      • Post-closing Action Items:
      • POA Management Tasks:
      • Attend LD - Finance Weekly Pipeline Meeting and LD Post-Closing Meeting.
      • Communicate professionally, verbally and written, with all business contacts, including trade partners.
      • Additional duties as requiredRequired Qualifications:
        • At least 1 year previous accounts payable experience in a professional environment.
          • Ability to work under tight deadlines.
          • Ability to direct paperwork flow.
          • Proficient in Microsoft Excel, Microsoft Word, Outlook, and Adobe.
          • Ability to organize, prioritize, and schedule work assignments.
          • Excellent time management skills.
          • Maintains a positive attitude and has the ability receive direction and coaching.
          • Minimum out of office errands and meetings
            • Proficient in data entry.Physical Demands:
              • Lifting up to 20 pounds occasionally and up to 10 pounds frequently and frequently moving small objects.
              • Frequently sitting for long periods of time
              • Walking or standing occasionally
              • This position works mostly indoors going outdoors may be frequently required
              • Must have manual use of hands and vision to use computer constantly

Keywords: Rausch Coleman Homes, Fayetteville , LD Accounts Payable Administrative Assistant, Administration, Clerical , Fayetteville, Arkansas

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