Time and Leave Clerk

Company: Department of Veterans Affairs
Location: Fayetteville
Posted on: September 7, 2020

Job Description:

* VideosVideos* DutiesHelpDutiesSummaryThe Time and Clerk position(s) is aligned and established under Nursing Service. The incumbent serves as a timekeeper for Nursing Service at the Veterans Health Care System of the Ozarks (VHSO), Fayetteville, AR. Nursing Service is a large, complex unit encompassing inpatient and outpatient services in a 24/7 operational setting.Learn more about this agencyResponsibilitiesApply the complicated pay and leave regulations for both Titles 5 and 38 and separate the posting/coding structures for each.Have thorough knowledge of personnel regulations, policies, and procedures, negotiated union agreements, FSLA regulations and OWCP regulations.Have good interpersonal skills for face-to-face and telephone contacts with employees, supervisors, payroll accounting section employees, staff, etc.Accurately posting, coding, and recording all pay and leave documents for the correct payment of salary to Nursing Service employeesKeeping immediate supervisor and alternate timekeepers who perform duties during timekeeper's absence apprised of all changes in timekeeping policies and procedures.Uses MS Word or comparable word processing software to execute several office automation functions such as storing and retrieving electronic documents and files; activating printers; inserting and deleting text; formatting letters, reports, and memorandum; and transmitting and receiving e-mail.Responsible for the correct entry into the computer of Request for and Authorization of Overtime. Verifies that overtime in recorded correctly on the time schedule and agrees with the overtime worked before posting on the electronic time and attendance report.Transfer on-call information from duty schedules into the electronic time and attendance report. Ensures correct computations and remarks for posted pay entitlement for overtime worked, earned differentials and reduced on-call hours.Responsible for correct posting and recording of employees who are injured on duty and relieved due to the nature of the injury.Develops records, worksheets, and procedures necessary to carry out timekeeping functions.Responsible for initiating and maintaining audits to track leave, holiday status, etc., on selected employees.Provides training to nurse managers and supervisors interpreting time-card entries and explaining entitlement to premium pays, differentials, and their applications.Work Schedule: Monday-Friday (8:00 am-4:30 pm); Subject to change based on needs of the facility.Telework: Not AvailableVirtual: This is not a virtual position.Position Description/PD#: Time and Leave Clerk/PD03059ARelocation/Recruitment Incentives: Not AuthorizedFinancial Disclosure Report: Not requiredTravel RequiredNot requiredSupervisory statusNoPromotion PotentialNone* Job family (Series)0544 Civilian PaySimilar jobs* Clerks, Payroll* Clerks, Time And Attendance* Payroll Clerks* Time And Attendance Clerks* Timekeepers* RequirementsHelpRequirementsConditions of Employment* You must be a U.S. Citizen to apply for this job* Designated and/or random drug testing may be required* Selective Service Registration is required for males born after 12/31/1959* You may be required to serve a probationary period* Subject to background/security investigation* Selected applicants will be required to complete an online onboarding processQualificationsTo qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/21/2020.Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.For a GS-05 position you must have served 52 weeks at the GS-04. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.You may qualify based on your experience and/or education as described below:* Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-04 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: experience with time and leave rules and regulations as it is related to scheduling practices; prioritizing simultaneous tasks; using various computer software applications to enter, monitor, sort, calculate, and retrieve data and information to create, edit and reformat various reports; auditing files, tracing errors and making corrections in time and leave postings; filing, typing, entering data, maintaining records, using and completing forms; using databases, and automated systems to accomplish work; working with and communicating with employees. (type a minimum of 40 words per minute). OR,* Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed 4 years of education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite (TRANSCRIPT REQUIRED). OR,* Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond post-high school education and specialized experience to meet total qualification requirements at the GS-5 level (TRANSCRIPT REQUIRED).You will be rated on the following Competencies for this position:* Analytical Reasoning* Clerical* Compensation* Computer SkillsExperience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.Physical Requirements: Work involves sitting at a desk much of the time, with standing, stooping, bending, and lifting while filing and obtaining/carrying needed supplies. Reproducing/copying and distributing certain materials require and average amount of walking daily. This position will require frequent keyboarding.For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.EducationA transcript must be submitted with your application if you are basing all or part of your qualifications on education.Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Keywords: Department of Veterans Affairs, Fayetteville , Time and Leave Clerk, Other , Fayetteville, Arkansas