Assistant Program Coordinator
Company: Hope Housing Inc
Location: Claremore
Posted on: April 25, 2024
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Job Description:
JOB SUMMARY:To provide administrative and secretarial support to
the Program Director, the ProgramCoordinators, the House Managers
and the Staff of the Community Supports and Residential Programs
.General Clerical Duties:Provide administrative support for the
Community Supports/Residential Programs to include telephone
coverage, copier projects, mail handling, supplies control and
necessary communications internally and externally via letters,
email, and distribution of policies and procedures.Assist the
Program Coordinators in the management of their schedules and
handle calls for these managers from both internal and external
sources.Set-up and maintain suspense tickler files to track
activities with specific deadlines. Manage central files. Update as
needed contact lists.Purchase office supplies and equipment with
the approval of the Program Director. Maintain
documentation.Provide administrative support for Monthly Meetings.
Provide logistical support by assuring meeting room is prepared and
set up appropriately for events and meetings. Attend, take notes,
transcribe and distribute minutes of meetings.Perform special
projects as assigned by Program Coordinator or designee.Core:Assist
staff with missed punches (in or out, leave-time, or other
questions)Take care of staff inquiries and needs, as well as phone
calls on payroll MondayScreen and process incoming calls and
questions from staff to PC on payroll MondayMileage:Do monthly log
on mileage, oil changeDOA mileage & trip summaryFigure the billable
mileage and turn in to financeContact staff for current insurance
and DLNotify PC if there is questionable mileage in a timely
mannerContact HM if mileage is not turned in, utilizing good
customer service skillsTrack mileage, making sure HM is turning it
in on time and it is correctAlert PC if there are issues with
timeliness, neatness, etc-------.Personal money, petty cash, PEX
cards, fuel receipts:Check the personal money & petty cash to
ensure all is correctAlert PC if there are issuesCall HM's if not
turned in on time and alert PC if this is an ongoing
issueResponsibilities with Claremore Area Program Business:Courier
for ClaremorePick up client personal money and petty cashDeliver
client personal money and petty cashDeliver pay stubsGeneral job
duties:Enter on-line incident reportsType up outcomesFax/scan
DDS-5's and get to PC for med changesAssist OCA during staff
training audit -----" can locate copies of in-services if
neededAssist staff when PC is out of officeAssist PC with checking
all in-services, making sure all are current -----" especially new
hires and change of staffing between housesOrder office
suppliesFilingFax PT, nutrition, ETL and other professionals
monthly paperworkHandout random drug screeningsHelp PC's with
quarterly summariesAll other duties as assigned.CORE VALUES:Client
Centered Care: We are committed to making all decisions and
performing all actions with the well-being of our clients as our
primary focus, and to always putting our clients' interests ahead
of our own.Accountability: We take personal responsibility, as an
organization and as individuals, for our actions, hold each other
accountable, and expect to be held accountable at any point
throughout the year for our decisions and actions.Respect: While
keeping the focus on the needs of our clients, we also commit to
demonstrating mutual respect in communication and actions so that a
positive environment for everyone is maintained.Excellence: We are
committed to using established best practices, to evaluating
effectiveness of our efforts, and to demonstrating a willingness to
change current practices at any point based on evidence that change
is needed.EDUCATION AND EXPERIENCE:Associates degree or equivalent
relevant experience. Demonstrated proficiency in word processing,
spreadsheets, and effective oral and written communication.Will
need to be a organized, possess excellent computer skills and
people skills. Previous HOH experience
preferred.PI70c86a443396-25660-34319445
Keywords: Hope Housing Inc, Fayetteville , Assistant Program Coordinator, Other , Claremore, Arkansas
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